Hope Cambridge 
Privacy Notice

1. Your personal data – what is it? 

‘Personal data’ is any data that can identify a living individual. The processing of personal data is governed by the General Data Protection Regulation (GDPR). Hope Cambridge complies with its obligations under the GDPR by ensuring the personal data we hold is accurate, secure and not excessive. 

2. Who are we? 

Hope Cambridge are a network of churches and Christian organisations in Cambridge. We share information about events and churches in the city.  

Hope Cambridge is a registered charity. Our trustee board are the data controller. This means they decide how and why your personal data is processed. 

3. How and why do we process your personal data? 

The primary reason we process your personal data is to inform you of  Christian news, events, activities and services in the city. 

We may also use your personal data to: 

  • promote the interests of the charity 
  • manage our volunteers 
  • maintain our own accounts and records (including the processing of gift aid applications) 

There is no further processing of your data other than for the reasons above. 

4. What is the legal basis for processing your personal data? 

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services in the city. 
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid 
  • Processing is carried out by a not-for-profit body with a philosophical or religious or aim, and: 
    • processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and 
    • there is no disclosure to a third party without consent. 

5. Sharing your personal data 

Your personal data will be treated as strictly confidential and will only be used by the Hope Cambridge trustees or administrators for purposes connected with the charity.  

We will not share your data with third parties without your consent.  

6. How long do we keep your personal data? 

We keep data in accordance with the guidance set out in the guide “Keep or bin? Care of your parish records" which is available from the Church of England website . 

Specifically, we retain personal data for up to 6 years after the last action. 

7. Your rights and your personal data 

You have the following rights with respect to your personal data: - 

  • The right to request a copy of your personal data which Hope Cambridge holds about you
  • The right to request that Hope Cambridge corrects any personal data if it is found to be inaccurate or out of date 
  • The right to request your personal data is erased where it is no longer necessary for Hope Cambridge to retain it 
  • The right to withdraw your consent to the processing at any time 
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing; 
  • The right to object to the processing of personal data 
  • The right to lodge a complaint with the Information Commissioners Office. 

9. Contact Details 

For any queries around the use of your data, please contact trustees at Hope Cambridge on  


You can contact the Information Commissioners Office on 0303 123 1113 

Via email https://ico.org.uk/global/contact-us/email/ 

The Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9